The Availability Unit Status frame allows you to view and maintain availability information for any unit that has an Operational Class Code. If flag 2040 has been set to “Y”, then this frame will automatically display when a work order is created, cancelled, completed or suspended; however, you can also accessed this frame outside of the work order via a menu.
After entering the unit number, the most current status will display. To change the status, <TAB> to the Operational Status field and enter the new status followed by entering a new Effective Date, Est. Days OOS or Est. Complete Date and any related Comments.
System Flag 5086, determines whether the user enters an Est. Days OOS or Est. Complete Date. Effective Date cannot be a future date or a date prior to the most recent effective date. If the user has already confirmed, the effective date and time cannot be prior to the confirmation time.
When opening a WO for a unit and the user goes to <Save>, depending on the system flag setting, Availability Unit Status will display. The user must then change the operational status with the idea being that you would not be opening a WO unless there was a problem, which means the status should change. If the user tries to <Save> without making a change, a message will display indicating that the operational status must be changed.
The user is then forced to change the operational status before this frame can be saved. A feature has been added to WORK ORDER MAIN under which justification is required when a new work order would put a class of units below the availability requirement.
A frame pops up with the standard message describing the deficiency and requests an authorized user id and password (if the user does not have the user privilege, UNITAVAIL-JUSTIFY).
The same functionality will occur when the WO is completed. Only this time, the operational status will automatically display ‘AVL’ or whichever operational status is set to disposition code of ‘Available’.
This can be changed, but the idea is that if the WO is complete, the unit should be leaving the garage, which means it is available for use.
If a WO is ‘cancelled’ and there are no other open work orders for that unit, the operational status will be automatically changed to the status that was entered in system flag 5072.
For more information see the Unit Availability User Guide.
System Flags
2033 - Availability Reporting Entity Label - Unit Availability By entering a label here, the user is indicating how the name should appear for either column headings within reports or the search criteria within the Unit Availability Report frame. The default is "Using Depart".
2034 - Availability Reporting Rollup Entity - Unit Availability - This flag determines to which level of the organization (as determined in Department Corporate Hierarchy.) the reports will roll up. The default value is 1, which is from the Department Main frame.
2038 - Show insufficient unit availability warning Y)es, N)o, or J)ustify to continue? - Show insufficient unit availability warning Y)es, N)o, or J)ustify to continue. Setting this flag to "N" will show no message even if unit availability becomes insufficient. Setting this flag to "Y" or "J" will force a popup warning in Availability Requirements upon saving changes. Availability Requirements example: "Unit availability is below the requirement for DISPATCH 14606, Operational Class C, Operational Line CITY-PM, because the requirement has been raised." In the above example, DISPATCH is set in module flag 2033, 14606 is the owning department number, C is the Operational Class and CITY-PM is the Operational Line.
2040 - Prompt for Operational Status from Work Order Process? (Y/N) - If N, the user will be returned to the work order main frame displaying the current work order. If Y, the availability unit status frame will appear, allowing the user to view the current status of the unit and/or update the status. This operates per work order, not per job..
2042 - Require EST DAYS OOS in Availability Unit Status? (Y/N) - Unit Availability Require Est Days OOS in Availability Unit Status? Setting this flag to "Y", will force the user to enter the estimated days that they believe the unit will be out of service in the Availability Unit Status. "Y" is the default.
2052 - Allow Availability Unit Confirmation on a holiday/weekend? (Y/N) - Unit Availability "Allow Availability Unit Confirmation on a holiday/weekend". Setting this flag to "Y" allows the user to enter confirmation counts in Availability Unit Confirmation on holidays and weekends.
2128 - Unit Availability is maintained for Non-Revenue Units? (Y/N) - Setting this flag to "Y" enables Unit Availability and Operational Class to be maintained for Non-Revenue Units.
5072 - Default Operational Status Code - If using the Unit Availability module, the user can set a default "valid" operational status for all new units. Default value is 'AVL'.
5075 - Advanced Availability? A - Advanced, L- Limited, S- Standard - When set to "A" advanced unit availability warning messages will display. The operational status frame cannot be closed by the user when opening a new work order and the unit will automatically be set back to available when closing a work order. In addition when taking a unit out of service the user will be prompted to open a work order. When set to "L" limited unit availability the operational status frame can be closed by the user without changing the operational status. When set to "S" standard unit availability the operational status frame cannot be closed by the user without changing the operational status when a work order is opened. Also, when the user completes or closes the work order they will also be prompted to change the operational status.
5086 - Estimated OOS format? (1 - OOS by Day, 2 - OOS by Date) - If set to "1", the user will only have the ability to enter the estimated OOS days as an integer value from the Availability Unit Status frame. The estimated complete field will be protected and entry will not be allowed. This integer value will be used to calculate the estimated OOS complete date. If set to "2", the user will only have the ability to enter the estimated complete OOS date from the Availability Unit Status frame. The estimated OOS days field will be protected and entry will not be allowed. This date value will be used to calculate the estimated OOS days.
5087 - Journal OOS and Estimated Complete Changes? (1 - Do Not Journal, 2 - Journal) - If set to "1", Unit Availability will journal operational status history changes based on an update to the Status, OOS days or effective date. All other modifications will update the existing operational status history record. If set to "2", Unit Availability will journal operational status history changes for every change. No update to existing records will take place.
5328 - Create separate OSH row for all open WOs when multiple open WOs exist? (Y/N) - If the flag is set to "Y", the Availability Unit Status screen will show for any newly opened WO; if the flag is set to "N", the Availability Unit Status screen will only show for the first newly opened WO. If flag is set to "Y", the value of module flag 5075 must be set to "A" and the value of module flag 5087 must be set to "2".
5331 - Require comment on Availability Unit Status Popup Screen? (Y/N) - If the flag is set to "Y", M5 will require comment on Availability Unit Status Popup screen.
5335 - Display disposition description on Unit Availability query screens? (Y/N) - Set to N, it will display disposition code on Unit Availability query screens, and set to Y, it will display the disposition code description.
5371 - Force the Availability Unit Status Popup when Availability Status is Still AVL? (Y/N) - Default will be 'N', If set to 'Y', force the Availability Unit Status screen to display for an open Work Order when the unit availability status is still AVL.
Role Privileges
UNITAVAIL-BACKDATE - Authority to backdate the effective date on the Availability Unit Status page.
UNITAVAIL-COMMENTS - Authority to enter comments on the Availability Unit Status page.
UNITAVAIL-CONFIRMCT - Authority to confirm the count on Availability Confirmation Count page.
UNITAVAIL-JUSTIFY - Authority to override the below requirements message. Must be set in relationship to System flag 2038.
UNITAVAIL-OPERSTAT - Authority to change operational status, effective date, est. days OOS and comments on the Availability Unit Status page.
Last Updated 08/23/2017
NOTE: To view a list of System Flags and Role Privileges that may impact this screen, hover over the screen title in M5 to display the bubble help/tooltip. At the bottom of the bubble help/tool tip, there is a Settings hyperlink. Click that hyperlink to display the list of flags and privileges.
Additional training and technical documents on this subject may be available in the Resource Files area.