The Indirect Account Codes frame allows you to create and maintain codes to identify charges that cannot be charged directly against any revenue activities. These charges are usually considered overhead expenses.
For example: labor activities such as training, cleanup, unpaid time off or materials like shop brooms, towels, safety glasses, cleaning supplies. Lost dollars as a result of negative inventory variance or loss of fuel can be accounted for using indirect account codes.
Create
To create a new account code, enter a new number in the Account Number field. This field has a limit of five characters. Enter a description for the account code, this field has a limit of 20 characters.
Enter a Time Type or double click in the field to select one from the list of values (LOV). These codes are setup and maintained on the Time Types frame and are used to define the time charges associated with the Indirect Account Code.
The Information Code is a free form field and is not validated. The field has a limit of four characters. Information Codes can be used for Indirect Labor and payroll processing. See System Flag 5004 in the System Flag section below.
The Characteristics section has 12 different Characteristics Flags that can be checked to define what type of charges and activities are allowed on the Indirect Account. Check any that apply to the specific Indirect Account Code.
Modify
You can modify the description, time type, information code, and characteristic flags for existing account codes. Once all changes have been made, click the Save button at the top of the frame to update the record.
Disable
To disable an Indirect Account, select ‘Yes’ from the Disabled drop down to the right of the Description field. Click save to disable the code.
Delete
You can delete an Indirect Account Code provided it is not in use on any other tables in the system. If the code is in use, you will not be able to delete it from the system.
To delete an Indirect Account that is not in use, click the Delete button (Red X) at the top of the frame. You will receive a popup asking you to confirm the action. Click delete to confirm you want to delete the Indirect Account.
System Flags
5004 – Capture Information Code on Indirect Time Entry – If this flag is set to ‘Y’, then the Information Code will be captured when Indirect Labor is entered using the Labor Entry frames. The default is ‘N’.
5152 – Shift Break Indirect Account – Value entered here will be used as the Indirect Account for shift break charges. Account MUST have the ‘Labor Charges Allowed’ flag checked.
For more information see Billing Indirect Items, Time Types and Time Type Matrix.
Last Update: 06/06/2016
NOTE: To view a list of System Flags and Role Privileges that may impact this screen, hover over the screen title in M5 to display the bubble help/tooltip. At the bottom of the bubble help/tool tip, there is a Settings hyperlink. Click that hyperlink to display the list of flags and privileges.
Additional training and technical documents on this subject may be available in the Resource Files area.