The Product Fuel Cards frame allows you to configure and maintain the credit cards used for fuel transactions involving fleet vehicles at Island Control Units (ICUs). You can issue fuel cards to Units, Departments or Employees. You can also setup and configure fuel cards on Product Setup Unit, Product Setup Department, and Product Setup Employee.
Unit Cards
To issue a card to a specific unit, select ‘Unit’ from the List By drop down in the Selection Type section. In the Card section, enter a valid unit number from Unit Main or double click in the field to select one from the list of values (LOV).
Any existing cards issued to the unit will display on the Cards i-frame below. To add a new card, click in the blank Card No. field and enter a new card number. This field has a limit of 25 characters. After entering the card number, enter an Effective Date and Expiration date for the card.
To make the card valid for only one vendor, enter a valid vendor from Vendor Main or double click in the field to select one from the list of values (LOV).
Enter a Prompt ID to be used at the pump when issuing fuel with this card. This field is optional and has a limit of 10 characters. Enter the four digit PIN number that corresponds to the card.
In the Message Text field, you can enter text to display at the pump when fueling. This field has a limit of 90 characters. To disable a card, select ‘Yes’ from the Disable Card drop down.
To add notes to the card, click the Card Notes icon and enter any desired notes or information about the card. Additional User Data columns may be available depending on the setting of System Flag 5147. See the System Flags section below for more information.
Department Cards
To add or view cards for a Department, select ‘Department’ from the List By drop down in the Selection Type section. From there you can follow the same setup that is outlined above in the Unit Cards section. You must enter or select a valid department from Department Main.
Employee Cards
To add or view cards for an Employee, select ‘Employee’ from the List By drop down in the Selection Type section. From there you can follow the same setup that is outlined above in the Unit Cards section. You must enter or select a valid employee from Employee Main.
Card Number
To view a list of Assigned IDs for a specific card number, select ‘Card Number’ from the List By drop down in the Selection Type section. You can enter or select the card number from the LOV. The i-frame below will display a list of all IDs to which the card is currently assigned. You can also add new assignments to the card number.
System Flags
5147 – Indicate the Number of User Defined Columns for Card Maintenance - This flag determines the number of additional three columns that the user can access in Card Maintenance frames. The default is 0 and the maximum is 3. The additional columns in order are: User Data 1, User Data 2, User Data 3. These columns are generally used for Cross-Company Fueling data.
For more information see the Fuel Process User Guide.
Last Updated 10/11/2021
NOTE: To view a list of System Flags and Role Privileges that may impact this screen, hover over the screen title in M5 to display the bubble help/tooltip. At the bottom of the bubble help/tool tip, there is a Settings hyperlink. Click that hyperlink to display the list of flags and privileges.
Additional training and technical documents on this subject may be available in the Resource Files area.